POSITION TITLE: Finance Associate
REPORTING RELATIONSHIP: The position reports to the Director of Finance.
The Finance Associate is responsible for day to day accounting operations. This is an entry level position in the finance department of New York Live Arts, Inc. Salary commensurate with experience.
- Manage Accounts Receivable: Enter all checks, cash, and credit card payments to the correct invoice or accounts in QuickBooks.
- Manage Accounts Payable: Enter all bills, print checks, and respond to vendor inquiries.
- Payroll Input: Review timesheets for accuracy and timeliness. Input data into payroll system and maintain Payroll files.
- Aid with year-end audit.
- Provide support to the Director of Finance on day-to- day finance activities.
- 1-2 Years of experience in finance
- Proficient in Excel & Word
- Proficient in QuickBooks Pro
- Strong Communication, interpersonal, and organization skills.
Please send cover letter and resume to email@example.com with “Finance Associate” in the subject line. Please no phone calls.
POSITION TITLE: Client Services Coordinator
REPORTING RELATIONSHIPS: The position reports to the Director of Finance & Director of Marketing. Works directly with the Audience Services Manager & Production Staff
The Client Services Coordinator is responsible for implementing the online and onsite ticketing and customer service for the season, the Bill T. Jones/Arnie Zane Company, and signature programs of New York Live Arts. The Client Services Coordinator manages external rentals of Live Arts’ studios and conference room, and coordinates internal usage as it relates to earned revenue. The Marketing & Front of House Assistant is required to effectively communicate with all New York Live Arts constituents about the facility and expand client base.
Front of House
➢ Work with Audience Services Manager to recruit, manage, train and supervise the front of house hourly employees including Box Office, Head Ushers, House Managers, and Bartenders
➢ Uphold comp policies agreed upon by the programming, development, marketing and executive departments, giving extra consideration to department selected VIPs
➢ Oversee Front of House operations in the absence of the Audience Services Manager during events
➢ Support staff members to be knowledgeable, friendly, effective and in compliance with New York Live Arts’ goals, objectives, policies and procedures.
➢ Assist Audience Services Manager in maintaining inventory control for maximum revenue potential.
➢ Coordinate with Artists, Renters, and Production staff to ensure the integrity of the seating maps and other elements that affect the audience’s experience.
➢ Help Audience Services Manager coordinate FOH needs for all events in the building, including rentals.
➢ Supervise box office staff to ensure proper closing and security procedures are followed. Front of House Rental Management
➢ Project, track, and manage studio use with respect to internal and external bookings, and coordinate departmental scheduling.
➢ Serve as primary contact for all studio scheduling.
➢ Implement studio policies and update as needed.
➢ Prepare and implement studio contracts for rentals, classes, workshops, and showings.
➢ Collaborate with Development on the allocation of subsidized rehearsal hours.
➢ Oversee and train box office staff in use of MindBody system.
➢ Coordinate with Production staff to replace or repair broken studio equipment.
➢ Work with Production and Front of House departments to schedule staff for studio showing or event rentals.
➢ Ensure studio rental web pages are up-to-date.
➢ Post studio availability on social media and eNews as needed
➢ Liaison with Finance and Production departments if any billing or contractual issues.
➢ Track studio rental projections and monthly actuals throughout the year.
➢ Prior experience in Box Office/Ticketing for the arts or non-profits is a plus
➢ Knowledge of Microsoft Office
➢ Knowledge of contemporary dance and theater field is a plus
➢ Knowledge or familiarity of Mindbody online
➢ B.A. degree or equivalent experience desired
➢ Evening and weekend hours required
Volunteer Opportunities and Internships
New York Live Arts is now accepting ushers! Volunteer ushers help make every show a success. Arrive one hour before the show to help the House Manager with pre-show preparation and ushering, and then see the show for free.
To sign up to be a New York Live Arts Usher, please call the box office at 212.924.0077.
New York Live Arts seeks creative and forward-thinking candidates for competitive administrative and production internships. All applicants are expected to be independent, computer-literate workers who are passionate about the arts; prior experience in the dance field is not required. Related educational or work experience is preferred.
Benefits include complimentary tickets to New York Live Arts events and, often, to events at other cultural venues. A close view will be afforded of the workings, both administrative and programmatic, of a major New York cultural institution that is active in local, regional, and global arenas.
Internships are offered year-round. The schedule and weekly hours are flexible. Applicants should be able to house themselves in the NY metro area. Internships are unpaid and targeted towards those seeking academic credit or work experience in a fast-paced arts organization.
Intern applications are accepted on an ongoing basis. Please send your resume and cover letter to: firstname.lastname@example.org . Please include the internship position you are applying for in the subject line.
Marketing & Front of House Intern
This position works directly with the Marketing Director, Audience Services Manager and the Marketing & Studio Rental Associate. The intern will participate in and support the full range of the department’s activities, including market research, departmental archiving and organization, and front of house duties.
- File, post and archive all press
- Update institutional and individual artist press kits
- Index and update institutional archive of images and videos
- Research press and marketing opportunities
- Distribute postcards, flyers and posters as directed
- Assist with research for social media and blog posts
- Restocking the lobby with resource materials and discarding expired materials
- Usher or Box Office coverage as needed
- Assist within the Marketing Department and Front of House department as needed
- 10-12 hours a week. May require some evenings.
- Strong organizational skills
- Eye for detail
- Proficient understanding of Microsoft Word, Excel and Gmail
All candidates should email their cover letter and resume to email@example.com with the subject line: Marketing & FOH intern
New York Live Arts is seeking an intern to work with its development staff at its offices on 19th Street in Chelsea.
The intern will participate in and support the full range of the department’s activities, including special events, membership, institutional giving, and individual giving. Depending on the department’s workload at any given time, the intern may work for a sustained period with one area or rotate among projects in each area.
In addition to the qualifications below, the position requires discretion and confidentiality with regard to donor information and other activities of New York Live Arts. The position is unpaid, and we welcome applicants seeking academic credit or community service hours in accordance with their institution’s requirements. The intern will have opportunities to attend performances and other events at Live Arts and some affiliated organizations.
- Support preparations for fundraising and member events
- Draft correspondence and other written materials; prepare mailings and assemble collateral materials
- Research individual and institutional donor prospects
- Enter and maintain information in Patron Manager database
- Strong written and verbal skills in English
- Good attention to detail and ability to synthesize information
- Ability to prioritize and meet hard deadlines
- Proficient understanding of Microsoft Word, Excel, PowerPoint, and Outlook
- A minimum of eight hours a week or longer, with some late evenings and long days to staff events or participate in other activities outside business hours.
All candidates should email their cover letter and resume to firstname.lastname@example.org with the subject line: Development Intern
Department: Bill T. Jones/Arnie Zane Company
Position Reports to: Lighting Supervisor
The Bill T. Jones/Arnie Zane Company seeks a lighting intern for a dynamic season of new work creation, touring, education, and humanities events. The intern will gain experience in lighting supervision for dance and will assist in the touring adaptation of a new piece premiering this fall. The intern will work directly with the production team to create documents in Vectorworks, Lightwright and Excel for a 15-theater fall tour. The intern will have the opportunity to observe and assist with the load-in, lighting focus and touring of several pieces.
Production Internships run from August to April.
Inquiries can be submitted to: