Institutional Giving Assistant
Position Title: Institutional Giving Assistant
Reports to: Institutional Giving Manager
Classification: Part-time, Non-exempt
New York Live Arts (Live Arts) seeks an Institutional Giving Assistant to support the operations of its institutional giving program, comprised of foundation, government, and corporate giving components. The Institutional Giving Assistant will provide administrative, writing, and research support for institutional giving initiatives. This is a non-exempt position that will report to the Institutional Giving Manager and Chief Development Officer.
In addition to the qualifications below, the position requires discretion and confidentiality with regard to donor information and other activities of New York Live Arts. The position will have opportunities to attend performances and other events at Live Arts and some affiliated organizations.
- Assist in drafting and proofreading of proposals and reports for foundation and corporate donors;
- Performs general administrative duties including prospect research, maintaining deadline calendar, preparing receipts and letters of acknowledgment, and maintaining current and accurate donor records in grant-related tracking and filing systems;
- Liaise with other staff as advised to collect attendance data and information on Live Arts’ activities;
- Manage Institutional Giving mailing lists and e-blasts;
- Collaborate with other Development staff on fundraising projects as needed;
Excellent written, editing and proofreading skills
Ability to multi-task and adhere to multiple deadlines
Proficient understanding of Microsoft Word, Excel, PowerPoint, and Outlook
Ideal candidate will possess strong administrative and organizational abilities, including proficiency in Microsoft Office and capacity to learn and utilize fundraising databases. Must be detail oriented, able to meet deadlines, and capable of prioritizing and managing multiple assignments in a busy environment.
In addition to the above, the ideal candidate will have a desire to enter or advance within the Development field and to learn and develop institutional fundraising skills. Interest in the performing arts preferred.
12-15 hours a week, schedule to be mutually agreed upon with the Institutional Giving Manager.
Inquiries can be submitted to: Lisa Willis, Institutional Giving Manager, firstname.lastname@example.org
Position Title: Stage Manager
Reports To: Director of Production and Production Stage Manager
Classification: Full Time, Exempt
Start Date: August 19, 2019
Bill T. Jones/Arnie Zane Company is seeking a Stage Manager to join their 2019-2020 season. The Company has performed worldwide in over 200 cities in 40 countries on every major continent and is recognized as one of the most innovative and powerful forces in the dance-theater world.
The Stage Manager is an integral part of the BTJAZ touring personnel. The SM assists the PSM as well as oversees the technical aspects of the touring productions + rehearsals and provides support to touring artists.
Qualified candidate has stage management experience in theater and/or dance for at least three – five years. Touring experience a plus but not a requirement. Basic knowledge of setting up and running a rehearsal sound system. Must have basic knowledge of QLab, Microsoft Office, and Google Docs. Must have a valid U.S. Passport and Driver’s license.
To apply, please send cover letter and resumes to Careers@newyorklivearts.org
VOLUNTEER OPPORTUNITIES & INTERNSHIPS
New York Live Arts is accepting ushers. Volunteers contribute to the success of our performances and receive free admission in exchange. For more information and to sign-up, please call the box office at 212.924.0077.
New York Live Arts seeks creative and forward-thinking candidates for competitive administrative and production internships. All applicants are expected to be independent, computer-literate workers who are passionate about the arts; prior experience in the dance field is not required. Related educational or work experience is preferred.
Benefits include complimentary tickets to New York Live Arts events and, often, to events at other cultural venues. A close view will be afforded of the workings, both administrative and programmatic, of a major New York cultural institution that is active in local, regional, and global arenas.
Internships are offered year-round. The schedule and weekly hours are flexible. Applicants should be able to house themselves in the NY metro area. Internships are unpaid and targeted towards those seeking academic credit or work experience in a fast-paced arts organization.
Intern applications are accepted on an ongoing basis. Please send your resume and cover letter to: email@example.com . Please include the internship position you are applying for in the subject line.
This position works directly with the Director of Communications, Digital Media Coordinator, and Communications Assistant. The intern will participate in and support the full range of the department’s activities, including market research, departmental archiving and organization, and front of house duties.
- File, post and archive all press
- Update institutional and individual artist press kits
- Index and update institutional archive of images and videos
- Research press and marketing opportunities
- Distribute postcards, flyers and posters as directed
- Assist with research for social media and blog posts
- Restocking the lobby with resource materials and discarding expired materials
- Assist within the Communications Department and Front of House department as needed
- 10-12 hours a week. May require some evenings.
- Strong organizational skills
- Eye for detail
- Proficient understanding of Microsoft Word, Excel, Google Drive and Suite
All candidates should email their cover letter and resume to firstname.lastname@example.org with the subject line: Comms intern
New York Live Arts is seeking an intern to work with its development staff at its offices on 19th Street in Chelsea.
The intern will participate in and support the full range of the department’s activities, including special events, membership, institutional giving, and individual giving. Depending on the department’s workload at any given time, the intern may work for a sustained period with one area or rotate among projects in each area.
In addition to the qualifications below, the position requires discretion and confidentiality with regard to donor information and other activities of New York Live Arts. The position is unpaid, and we welcome applicants seeking academic credit or community service hours in accordance with their institution’s requirements. The intern will have opportunities to attend performances and other events at Live Arts and some affiliated organizations.
- Support preparations for fundraising and member events
- Draft correspondence and other written materials; prepare mailings and assemble collateral materials
- Research individual and institutional donor prospects
- Enter and maintain information in Patron Manager database
- Strong written and verbal skills in English
- Good attention to detail and ability to synthesize information
- Ability to prioritize and meet hard deadlines
- Proficient understanding of Microsoft Word, Excel, PowerPoint, and Outlook
- A minimum of eight hours a week or longer, with some late evenings and long days to staff events or participate in other activities outside business hours.
All candidates should email their cover letter and resume to email@example.com with the subject line: Development Intern
Department: Bill T. Jones/Arnie Zane Company
Position Reports to: Lighting Supervisor
The Bill T. Jones/Arnie Zane Company seeks a lighting intern for a dynamic season of new work creation, touring, education, and humanities events. The intern will gain experience in lighting supervision for dance and will assist in the touring adaptation of a new piece premiering this fall. The intern will work directly with the production team to create documents in Vectorworks, Lightwright and Excel for a 15-theater fall tour. The intern will have the opportunity to observe and assist with the load-in, lighting focus and touring of several pieces.
Production Internships run from August to April.
Inquiries can be submitted to: