Digital Media Coordinator (Full-time Exempt)
TITLE: Digital Media Coordinator
The position reports to the Director of Communications.
Digital Media Coordinator is responsible for the implementation of the New York Live Arts digital marketing and communications strategy, both the online promotion components and the tracking of effectiveness of its digital campaigns.
The Digital Media Coordinator is responsible for achieving promotional and audience development goals determined by the Director of Communications and Executive Director for New York Live Arts. This position oversees promotion and online visibility for Live Arts season artists including and not limited to the Bill T. Jones/Arnie Zane Company, the Resident Commissioned Artists, signature Live Arts programs such as Live Feed and Live Ideas and Live Arts’ humanities programming. The Digital Media Coordinator also develops content for the Live Arts website, blog, and social media platforms.
- In coordination with the Director of Communications execute digital marketing, audience development and promotion plans for Live Arts season artists, Live Arts humanities programming the Bill T. Jones/Arnie Zane Company, and Bill T. Jones.
- Partner with the Director of Communications and the Programming Department to achieve the marketing goals and objectives with regards to brand visibility, earned income, online presence, and interactive media to achieve marketing goals.
- Create, manage and implement New York Live Arts’ institution and program related long and short term social networking strategies and growth on sites such as Twitter, Facebook, Instagram, YouTube, and their equivalents.
- Contribute to all sales strategy and planning.
- Create, maintain and update content for Live Arts website in collaboration with Director of Communications and Graphic Design Consultant.
- Bring all New York Live Arts and Bill T. Jones/Arnie Zane Company press up to date on the Live Arts website and maintain Live Arts press web page.
- Oversee promotional photography needs for various Live Arts events, programs, and the institution as a whole, including photo calls for performances, photo shoots of Live Arts’ theater/studios, Bill T. Jones/Arnie Zane Dance Company photo shoots and all needed documentation as determined by the Director of Communications.
- Draft and distribute New York Live Arts Email newsletters.
- Partner with the Director of Communications to execute digital media buys and advertising campaigns.
- Develop and maintain relationships with online media platforms to ensure online brand and event visibility.
- Manage all program related video live-streaming and online distribution.
- Support Director of Communications and department staff as needed during performance runs and institutional events with live social media and online visibility.
- Manage Search Engine Optimization.
- Manage Google Ad-words account.
- Manage event calendar listings on a range of cultural and social websites.
- Track effectiveness of all marketing efforts via google analytics and other online software.
- Coordinate with the development department to maintain audience database in Patron Manager.
- Creation of various signage including placards, posters, ads, in coordination with Graphic Designer.
- Maintain current knowledge of all New York Live Arts programs, publicity, and events.
- Attend and maintain social media presence at New York Live Arts programs and events.
- Full Time including occasional night and weekend hours.
- 2-3 years prior experience in social media content management and analytics.
- The ability to act as a liaison between groups with varied interests while honoring organizational mission, goals, and objectives.
- The ability to work independently to accomplish short-term tasks and long-term goals.
- Strong writing and content development skills.
- Knowledge of current social media trends, systems and targets.
- Knowledge of Microsoft Office and Google Products.
- Knowledge of Adobe CC suite is a plus.
- Knowledge of contemporary dance field is a plus.
To Apply, email cover letter and resume to firstname.lastname@example.org.
Facilities Services Coordinator (Full-time Exempt)
SALARY: $33,000 – $35,000 Annually
REPORTING RELATIONSHIPS: Reports directly to the Operations Manager
POSITION SUMMARY: New York Live Arts seeks a Facilities Services Coordinator to report to the Operations Manager.
The person in this role functions as the on-site contact for facility and Information Technology concerns, coordinates building repairs, manages building access, assists with employees workstation concerns and troubleshoots related issues. The Facilities Services Coordinator maintains the safety of the building and its equipment while ensuring Live Arts is compliant with applicable laws related to fire safety, security and other vendor certificates.
SCOPE AND RESPONSIBILITIES: The Facilities Services Coordinator is available for daily assistance to the general staff and coordinates tasks with the Director of Production. This person also provides administrative support to the Operations Manager. The various administrative and maintenance tasks of this position includes and not limited to:
- Open building as scheduled by the Operations Manager and in the event due to scheduling conflicts/needs, illness, vacation and personal days;
- Provide Front Desk support including answering phones, checking-in clients through Mindbody software, create and maintain necessary Front of House documents, fill-in shift vacancies;
- Post job openings by various departments through the use of organizational spreadsheet;
- Issue and manage Key Card access.
- Communicate with IT contractor and internet service provider during service disruptions, upgrades and any related online connectivity issues;
- Maintain log of equipment inspections and upgrades;
- Provide phone, internet, printing and other related office support to staff as needed;
- Investigate new vendor services for phone, internet, or any other IT systems as needed.
- Assist inspectors from the FDNY, Con Edison and other municipal departments as necessary;
- Maintain and organize necessary licenses, building and fire code documents for on-site monthly inspections that are often unscheduled;
General Equipment Maintenance:
- Maintain elevator inspection schedule and coordinate all elevator repairs as needed;
- Organize log for fire extinguishers and ensure updates are scheduled every 3-6 months with service company;
- Work with facility super and maintenance personnel to ensure water tower and HVAC systems are properly inspected and maintained. This includes weekly water tower tests that must be documented and chronologically organized;
- Schedule fire alarm and sprinkler inspections to ensure Live Arts is complaint with city statutes and codes, schedule repairs as needed.
General Building Maintenance:
- Conduct weekly facility walk-throughs and document issues in the maintenance log. Under the supervision of the Operations Manager, assign cleaning and repair tasks to the maintenance personnel and coordinate such tasks with the Production department as necessary. Investigate and schedule contractors to perform related tasks such as bi-annual administrative offices cleaning, window cleaning, etc.;
- Perform building maintenance duties including general painting & wall repair, light bulbs replacement in light fixtures and keep inventory of paint and repair supplies, fix locks, doors, office cabinetry as needed;
- Assist Live Arts’ staff with deliveries and other logistical needs as directed by the Operations Manager;
- Supervise maintenance personnel to ensure the execution of daily tasks including: vacuuming, facility mopping, window cleaning, recycling, etc. Maintain scheduling of maintenance personnel and increase cleaning staff when necessary;
- Perform monthly ordering of office and cleaning supplies and organize the copier room and cleaning supplies stock-room. Schedule servicing and repairs of copier machines as needed;
- Maintain upkeep of kitchen located on the administrative office floor and conduct bi-weekly discarding of expired kitchen food and beverage items;
- Schedule servicing of facility drinking water-coolers to ensure filtration system is working properly and updated;
- Schedule and assist exterminators during facility inspections and update inspection log accordingly.
White & Robbins Studios:
- Troubleshoot all issues of the audio systems and coordinate with Production Department when necessary;
- Schedule contractors for soft goods flame resistant treatment and update certificates;
- Open and close wall partition for residency artists, programming events and renters when needed;
- Schedule bi-annual piano tuning located in the White studio when necessary;
- Adjust thermostat in both studios for temperature control as needed;
- In coordination with Operations Manager and Director of Production, schedule monthly and annual maintenance periods based on information gathered during building walk-throughs, and BTJ/AZC, season artists and rental client concerns.
- Schedule and confirm conference room bookings for office renters and staff;
- Open and close wall partition for rental clients and internal programming including but not limited to; board meetings, programming events and other related meetings;
- Assist office renters, staff and rental clients with technology in Frank conference room. This includes troubleshooting technology issues for laptops, monitor use and conference calls.
- Assist Programming, Production and the Creative Director to coordinate the installation and removal of vinyl and other art installations on the Ford Foundation Gallery wall. Assist and coordinate other art installations in the lobby or other areas of the building when necessary.
- Enthusiastic and positive demeanor with impeccable interpersonal skills;
- Must be a self-starter, take initiative and be assertive in anticipating the needs of the administrative staff and Chief Executive Officer;
- B.A. and 1-2 years of administrative experience;
- Strong verbal and written communications skills;
- Strong computer and information technology (IT) skills;
- Professional phone manner and positive front desk interfacing with renters and general public;
- Excellent organizational capabilities;
- Ability to work collaboratively with staff and contractors;
- Ability to maintain confidentiality about the institution, its donors and its staff;
- Willingness to work occasional nights and weekends as needed;
- Knowledge of dance and the related arts a plus;
- Bi-lingual speaker a plus;
- Light carpentry skills a plus.
TO APPLY: Candidates are invited to send a cover letter, resume, example paperwork and references (no phone calls please) to email@example.com. Applications will be accepted until a final candidate is chosen. Please include the following in SUBJECT line when submitting application: “Facilities Services Coordinator Search”
New York Live Arts is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.
VOLUNTEER OPPORTUNITIES & INTERNSHIPS
New York Live Arts is accepting ushers. Volunteers contribute to the success of our performances and receive free admission in exchange. For more information and to sign-up, please call the box office at 212.924.0077.
New York Live Arts seeks creative and forward-thinking candidates for competitive administrative and production internships. All applicants are expected to be independent, computer-literate workers who are passionate about the arts; prior experience in the dance field is not required. Related educational or work experience is preferred.
Benefits include complimentary tickets to New York Live Arts events and, often, to events at other cultural venues. A close view will be afforded of the workings, both administrative and programmatic, of a major New York cultural institution that is active in local, regional, and global arenas.
Internships are offered year-round. The schedule and weekly hours are flexible. Applicants should be able to house themselves in the NY metro area. Internships are unpaid and targeted towards those seeking academic credit or work experience in a fast-paced arts organization.
Intern applications are accepted on an ongoing basis. Please send your resume and cover letter to: firstname.lastname@example.org . Please include the internship position you are applying for in the subject line.
This position works directly with the Director of Communications, Digital Media Coordinator, and Communications Assistant. The intern will participate in and support the full range of the department’s activities, including market research, departmental archiving and organization, and front of house duties.
- File, post and archive all press
- Update institutional and individual artist press kits
- Index and update institutional archive of images and videos
- Research press and marketing opportunities
- Distribute postcards, flyers and posters as directed
- Assist with research for social media and blog posts
- Restocking the lobby with resource materials and discarding expired materials
- Assist within the Communications Department and Front of House department as needed
- 10-12 hours a week. May require some evenings.
- Strong organizational skills
- Eye for detail
- Proficient understanding of Microsoft Word, Excel, Google Drive and Suite
All candidates should email their cover letter and resume to email@example.com with the subject line: Comms intern
New York Live Arts is seeking an intern to work with its development staff at its offices on 19th Street in Chelsea.
The intern will participate in and support the full range of the department’s activities, including special events, membership, institutional giving, and individual giving. Depending on the department’s workload at any given time, the intern may work for a sustained period with one area or rotate among projects in each area.
In addition to the qualifications below, the position requires discretion and confidentiality with regard to donor information and other activities of New York Live Arts. The position is unpaid, and we welcome applicants seeking academic credit or community service hours in accordance with their institution’s requirements. The intern will have opportunities to attend performances and other events at Live Arts and some affiliated organizations.
- Support preparations for fundraising and member events
- Draft correspondence and other written materials; prepare mailings and assemble collateral materials
- Research individual and institutional donor prospects
- Enter and maintain information in Patron Manager database
- Strong written and verbal skills in English
- Good attention to detail and ability to synthesize information
- Ability to prioritize and meet hard deadlines
- Proficient understanding of Microsoft Word, Excel, PowerPoint, and Outlook
- A minimum of eight hours a week or longer, with some late evenings and long days to staff events or participate in other activities outside business hours.
All candidates should email their cover letter and resume to firstname.lastname@example.org with the subject line: Development Intern
Department: Bill T. Jones/Arnie Zane Company
Position Reports to: Lighting Supervisor
The Bill T. Jones/Arnie Zane Company seeks a lighting intern for a dynamic season of new work creation, touring, education, and humanities events. The intern will gain experience in lighting supervision for dance and will assist in the touring adaptation of a new piece premiering this fall. The intern will work directly with the production team to create documents in Vectorworks, Lightwright and Excel for a 15-theater fall tour. The intern will have the opportunity to observe and assist with the load-in, lighting focus and touring of several pieces.
Production Internships run from August to April.
Inquiries can be submitted to: